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How to create a class booking calendar with capacity and show remaining seats

Go to Settings › Calendars, create a Class Booking calendar, set Seats per class, then under Customizations turn on Show seats per slot (Neo widget only). Each confirmed booking takes one seat and the slot closes only when capacity is reached.

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Before you start

  • You need permission to manage calendars in your account.
  • Know how many people fit in each session (the capacity) and who teaches the class.
  • The remaining-seats display only works with the Neo widget style.
Where to find it

Settings › Calendars › Create Calendar › Class Booking

Step by step

Create the class booking calendar

  1. Open Settings › Calendars and click Create Calendar.
  2. Choose the Class Booking type (several people book the same time slot).
  3. Name the calendar (e.g. "Pilates class") and pick the user who teaches it.
  4. Set the session duration and, under Seats per class, enter the capacity (it must be greater than 1).
  5. Under Availability, set the days and hours when classes take place.
  6. Click Save.

Show remaining seats on the booking page

  1. In the calendar list, click the three dots on the class calendar and choose Edit.
  2. Open the Customizations tab.
  3. Under Calendar Widget Style, choose Neo.
  4. Turn on Show seats per slot.
  5. Click Save. On the public page, each time slot now shows how many seats are left.

Tips

  • Each confirmed booking takes one seat. The slot only disappears from the page when every seat is taken.
  • If a booking spans two slots, it takes one seat from each slot instead of blocking the whole slot.
  • The same logic applies to recurring classes.

Common problems

  • The Show seats per slot option isn't there → The calendar isn't a Class Booking type, seats per class is set to 1, or the widget is Classic. Switch to Neo under Customizations.
  • The slot disappeared but seats were still available → Check that slot's bookings in the calendar view: manual bookings or bookings from another slot may overlap it. Cancel the ones that shouldn't count.
  • Customers book more than the capacity → Confirm the Seats per class value is correct and save the calendar again.

Frequently asked questions

Can I change the capacity after bookings exist?

Yes. Edit the calendar and change Seats per class; remaining seats are recalculated.

Can I put this calendar in a calendar group?

No. Groups combine personal and round robin calendars; a class calendar has its own booking link.

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